Every supplier invoice captured, read and validated — ready to post to your ERP. No manual entry, no templates, no per-vendor setup.
Powering document extraction for teams at
Five steps, from the invoice landing in an inbox to the entry sitting in your ledger.
Invoices arrive by email, by upload, or straight from the systems you already use. Every supplier, every format — PDFs, scans, photos taken on a phone.
A single file holding a month of invoices is separated into individual documents, and each one is identified for what it actually is. Anything that shouldn't go further — a missing page, a duplicate, a document that isn't an invoice — is set aside for review instead of being half-processed.
Supplier, invoice number, dates, tax, totals and every line item are read off the document. No template to build for each vendor, and none to fix when they redesign their invoice.
Totals are recalculated, duplicate invoice numbers flagged, supplier details compared against your own records, and anything the system isn't sure about is sent to a person instead of guessed.
The finished entry lands in your accounting system or ERP, ready to post — no re-typing, no CSV shuffling between tools.
Invofox doesn't replace your finance system — it feeds it.
Invofox isn't your ERP and doesn't try to be. What leaves Invofox is clean, validated, structured data — not a proprietary format — so the entry lands ready to post in NetSuite, QuickBooks, Sage, SAP, Odoo or an in-house ledger, through our API, a webhook into your middleware, or a no-code tool. No connector to maintain, no lock-in.
What actually changes when the typing stops.
| With Invofox | Manual processing | |
|---|---|---|
| Time per invoice | Seconds — read the moment it arrives | Minutes of manual entry, on every single invoice |
| Errors reaching the ledger | Totals, duplicates and supplier details checked before export | 39% of invoices carry at least one error |
| A supplier changes their layout | Read on arrival — nothing to reconfigure | Someone has to learn the new layout |
| Line-item detail | Every line captured | Often summarised to save time |
| Month-end close | Invoices posted as they arrive | The backlog clears during close |
| What it costs | Per page — the first 500 are free | Staff hours that grow with volume |
Manual invoice error rate: IOFM. Every other row describes how the two processes differ — we've deliberately kept invented multipliers out of it.
Accounts payable automation means replacing the manual handling of supplier invoices — opening the email, reading the PDF, typing the numbers into your accounting system — with software that does the reading and the checking for you.
In practice it covers four things: capturing invoices however they arrive, extracting the data from them, validating that data against your own rules, and getting it into the system where your finance team already works. What stays with the team is the judgement — approvals, payment decisions, and the exceptions worth a second look.
Invofox handles the first three. An invoice arrives, gets read and validated, and lands in your ERP as a complete, checked entry — so AP spends its time on the handful of invoices that genuinely need a human, not on the other ninety.
What finance teams tend to notice in the first month.
The data comes off the document automatically, line items included — which is exactly where manual entry gives up and starts summarising.
Totals that don't add up, an invoice number you've already paid, a supplier whose bank details don't match your records: flagged before the entry reaches your ledger, not after.
Invoices are processed as they arrive instead of piling up, so month-end stops depending on how big the backlog grew.
Nothing changes about where your team works or where the numbers live. The data simply arrives there already checked.
Every invoice keeps its original document next to the extracted data, so any figure can be traced back to the page it came from.
Corrections your team makes feed back into the model, so accuracy improves on the invoices you actually receive rather than on a generic benchmark.
Your supplier base doesn't send tidy documents. This is where most AP tools quietly start guessing.
No two suppliers lay their invoices out the same way, and the ones you've finally got used to get redesigned. Nothing here is template-based, so a new supplier isn't a setup task.
Freight, utilities and wholesale invoices carry hundreds of lines across multiple pages. They're captured in full, not collapsed into a total.
Invoices photographed on a phone, faxed copies, scans at 150 dpi with a coffee ring. The document still gets read.
A supplier sends a month of invoices in a single PDF. The file is split into individual documents before anything is extracted.
When the purchase order on the invoice doesn't line up with what you have on file, it's surfaced as an exception for your team — not silently posted.
Approval scribbles, a corrected quantity, a stamp across the total. Handwritten annotations are read rather than ignored.
Still have questions? Talk to us
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