Overview
TrowelApp is a construction management platform built to connect jobsite operations with back-office workflows. As construction companies scale, they generate a growing volume of invoices and delivery notes — documents that are critical to financial control but often handled through slow, manual processes.
Manual document processing created friction for TrowelApp's customers. Invoices and delivery notes arrived in inconsistent formats, required detailed validation, and demanded significant time to register and account for, especially during busy reporting periods. Delivery notes, in particular, posed an added challenge, as they are often received directly on-site, easily misplaced, and contain multiple line items that increase the risk of errors.
To handle growing document volumes without adding manual work, TrowelApp integrated Invofox to automate invoice and delivery note processing directly inside its platform. Using a developer-first API and flexible configuration, the team implemented document automation without disrupting its product roadmap or customer experience.
Now live in production, TrowelApp enables construction teams to digitize documents faster and reduce manual effort as document volumes increase.
When construction documents don't scale
TrowelApp is a construction management platform built to connect what happens on the jobsite with what happens in the office. The platform helps construction companies manage budgets, invoicing, financial control, planning, inspections, and other core workflows in a single system.
As TrowelApp's customers grew, so did the volume of documents flowing through the platform, particularly invoices and delivery notes. These documents sit at the center of construction operations and are often the most time-consuming to process.
Invoices and delivery notes often arrive in inconsistent formats, contain multiple line items, and require careful validation before they can be accounted for. In many construction companies, this still means manual data entry.
From the moment you start registering a document until it's actually accounted for, it can take around ten minutes.
At scale, that time adds up quickly. Manual processing became a bottleneck — slowing workflows, increasing operational costs, and limiting how efficiently customers could grow within the platform.
Why delivery notes became the turning point
While invoices are critical, delivery notes presented an even bigger challenge.
In construction, delivery notes are often received directly on-site. They can be easily lost, delayed, or entered late — and they typically include many line items that make manual entry especially time-consuming.
For TrowelApp, this made delivery notes a clear pressure point. Automating them wasn't just about speed. It was about preventing loss, reducing errors, and keeping site and office workflows aligned.
As quarter-end and year-end periods approached, the need to digitize these documents quickly and reliably became increasingly urgent for customers.
Choosing Invofox with confidence
Document automation had been on TrowelApp's roadmap for some time, but the team waited until the timing was right. Earlier on, other product priorities were more pressing for the construction sector.
When the conversation restarted, the decision came together quickly.
Abel was already familiar with Invofox through Holded, where he is also a partner. Seeing Invofox running successfully in production and knowing it delivered reliable results removed much of the uncertainty that usually comes with adopting document AI for production use.
Rather than running a long evaluation process, TrowelApp chose Invofox based on proven performance, trust, and alignment with their technical approach.
A developer-first integration that didn't slow the roadmap
From a technical standpoint, TrowelApp values autonomy. The team prefers platforms that allow developers to integrate independently, without heavy coordination or long implementation cycles.
Invofox stood out for its developer-first approach:
- Clear, well-structured documentation
- A modern, standard API design
- Fast responses when configuration questions came up
What I really value is good documentation and a well-designed API that follows modern, standard patterns.
This allowed the team to integrate document automation quickly, without heavy coordination or ongoing support.
From invoices to delivery notes — live in production
TrowelApp first launched document automation for invoices. Adoption was immediate.
Within a short period of time, some customers began scanning hundreds of documents, quickly incorporating digitization into their daily workflows.
After the invoice rollout, TrowelApp expanded automation to delivery notes, addressing one of the most painful and error-prone document types in construction.
A webinar introducing the feature received strong engagement, reinforcing how critical delivery note automation is for construction teams dealing with on-site paperwork and tight reporting timelines.
By automating both invoices and delivery notes, TrowelApp enabled customers to:
- Digitize documents as soon as they're received
- Reduce manual data entry and review
- Keep workflows moving during high-pressure periods
Powerful automation, simple experience
Internally, TrowelApp uses Invofox's web manager to analyze extraction quality and fine-tune results when needed.
For customers, however, the experience is intentionally simple.
Instead of exposing the full complexity of document processing, TrowelApp presents:
- A clean interface with only essential fields
- A document viewer for reference
- A streamlined workflow powered by the Invofox API
What we expose to customers is basically the API, wrapped in a simpler web interface built by us.
This approach delivers the benefits of advanced automation without adding complexity for end users.
A scalable foundation for what's next
With invoice and delivery note automation live and gaining traction, TrowelApp continues to increase visibility and adoption across its customer base.
With invoice and delivery note automation now in place, TrowelApp can support higher document volumes without adding manual processes, keeping construction workflows efficient as customers grow.
What started with invoice automation now supports a broader set of construction workflows — helping teams move faster while keeping site and office operations aligned.