How Adlanter Increased Document Processing Efficiency by 3× with Invofox

Overview

Adlanter is a consulting group that has grown rapidly in recent years, expanding from around 250 to nearly 500 employees by 2022 through the acquisition of other firms and a steady increase in clients. With growth came complexity: each new acquisition introduced different systems, workflows, and an ever-expanding volume of financial and HR documentation.

What makes Adlanter stand out in a competitive consulting landscape is its focus on technology. The company has built internal client, employee, HR, and accounting portals to give customers direct access to information and greater transparency across services. These tools reflect a clear strategy — using technology not just to digitize operations, but to deliver real value and scalability.

However, behind these modern interfaces, document processing remained a pain point. The team was using several OCR programs to manage invoices, notifications, and other client documents, but results were inconsistent. The tools required manual refinements, struggled with accuracy, and often failed during periods of high demand.

For a company built on reliability and efficiency, those challenges made the next step clear — finding a document processing partner that could scale alongside its growth and deliver consistent, high-quality results.

Scaling Without Breaking the System

Before adopting Invofox, Adlanter managed document processing through several different OCR programs. Each had its own configuration and limitations, but none offered the level of reliability or automation the company needed. While the systems handled basic extraction tasks, they required constant manual refinement to correct errors or fill in missing data.

During high-demand periods, these tools frequently reached their limits. Processing times slowed, and in some cases, service would break down entirely, forcing teams to intervene manually to keep workflows moving.

“During peak periods, service would break down. We needed scalable software with reliable results.”
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‍David Quesada Navarro, Director at Adlanter

For a consulting firm built around scalability and precision, these interruptions had a ripple effect. Delays in document processing could stall downstream operations — from accounting reconciliation to HR updates — and prevented the group from fully realizing the benefits of its own digital infrastructure.

The team needed a modern, automated solution that could:

• Handle multiple document types across clients and departments
• Offer consistent accuracy without requiring retraining
• Scale smoothly during high-volume cycles
• Integrate with their internal HR, accounting, and employee portals

Fast, Reliable, and Scalable

Adlanter partnered with Invofox, an intelligent document processing platform designed to simplify data extraction and validation at scale. From the start, the collaboration was defined by speed, flexibility, and responsiveness.

Implementation required no lengthy setup or model training. Invofox’s SaaS architecture allowed the team to begin processing documents almost immediately, integrating seamlessly into existing HR and accounting systems. This quick rollout was essential for a growing organization managing hundreds of files a day across multiple client systems.

With Invofox, Adlanter gained a more consistent and dependable workflow. Accuracy improved across different document types — including invoices and electronic notifications — and the need for manual refinements dropped significantly. The platform also provided the stability the team had been missing, maintaining reliable performance even during peak workloads.

“The great thing about Invofox was being a SaaS product — easily adaptable with development and very reliable from the start.”
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‍David Quesada Navarro, Director at Adlanter

By combining accuracy, scalability, and hands-on support, Invofox became the backbone of Adlanter’s document operations. The collaboration soon evolved into a long-term partnership, with the group signing a three-year agreement to make Invofox its reference provider for OCR and document processing.

Key advantages included:

• Seamless integration with internal systems and client portals
• High OCR accuracy across diverse document types
• Zero-maintenance scalability, with reliable uptime during volume peaks
• Direct collaboration with the Invofox product team for continuous optimization

Reliability That Scales with Growth

With Invofox in place, Adlanter gained the stability and scalability it had been looking for. The team now processes an average of around 100 documents per day, with peaks of up to 300, supported by consistent accuracy and dependable performance even during high-demand periods.

With Invofox, Adlanter gained a more consistent and dependable workflow. Accuracy improved across different document types — including invoices and electronic notifications — and the need for manual refinements dropped significantly. The platform also provided the stability the team had been missing, maintaining reliable performance even during peak workloads.

“Working with Invofox, we have fast responses. Any doubts are quickly resolved. We’re very happy.”
‍
‍David Quesada Navarro, Director at Adlanter

Beyond efficiency, Invofox also strengthened internal confidence in data accuracy. With fewer manual interventions and more predictable performance, Adlanter’s technical team could trust the system to keep up with the pace of its expanding operations. The company’s ability to serve clients at scale — without sacrificing precision — has positioned Invofox as an integral part of its long-term technology strategy.

What’s Next: Full Automation and Embedded Analytics

Building on its success with Invofox, Adlanter is now preparing to expand automation even further. The next phase involves embedding Invofox directly into the company’s internal portals to manage analytics and cost-center data alongside document processing.

This deeper integration will allow Invofox to operate as a seamless part of Adlanter’s existing digital infrastructure — extending automation beyond data extraction to enable real-time visibility, reporting, and operational insights.

Once complete, the transition will mark the company’s full shift away from legacy on-premise OCR tools. With a single, scalable platform supporting all document workflows, Adlanter is positioned to achieve end-to-end automation and continue delivering the speed, accuracy, and reliability clients expect.